Fleet Operating Expenses
Managing and controlling fleet operating costs is never easy. There can be hundreds of transactions that take place over a vehicle’s lifecycle when you include fuel, maintenance and all the administrative costs of payables and billing. Having the systems in place to track and control these transactions is complex but absolutely necessary to understand how much it costs you each year to operate your company’s fleet vehicles.
At Enterprise, we have the cost control systems and reporting capabilities in place to take this burden off your team, alerting you to transactions that require oversight. By working with our account team, you gain access to professionals who represent your checkbook from a registration issue to a complex maintenance repair. Having the capability to capture all your operating expenses allows us to benchmark your results against industry standards and the results we see from working with thousands of other companies. This allows us to track, report and implement a plan to reduce fleet costs over time.
Maintenance can be one of the most difficult fleet expenses to manage. It is often a challenge to know what routine vehicle maintenance is absolutely necessary to maintain the manufacturer’s warranty requirements. And when unforeseen, uncovered events occur, it is hard to know if the right repair is being done at the right price.
By working with us, you gain access to a network of 65,000 fleet service centers, so that no matter where your vehicles are at any given time, they have access to repair facilities that are tracked by our team for cost and service. Each maintenance event is monitored by an Automotive Service Excellence (ASE) certified technician who has access to each vehicle’s complete maintenance history. This cost control system ensures you are only paying for what is necessary at the lowest possible cost. And with the help of our team, we keep your vehicle downtime to a minimum, getting you back on the road earning revenue as soon as possible.
Our programs can be implemented at a fixed monthly rate dependent on vehicle and mileage pattern. Another option is to have your transactions managed for you with a consolidated monthly statement outlining activity and billing. Last year alone, we saved our customers over $20 million. Our program can reduce fleet operating costs, while providing your drivers an easy way to get the maintenance necessary for their vehicles at a convenient location.
Fuel is often the largest operating expense within a company’s fleet. That’s why tracking it accurately is so important when it comes to saving you money. With our fleet tracking. reporting and cost controls you’ll be able to make better decisions at the pump.
With one card, you gain access to 90% of all fueling stations, making it convenient for your drivers to fill up and giving you oversight and control over every transaction. Many companies feel they don’t have much control over fuel, but by monitoring fuel type, non-fueling transactions, time of fueling transactions and number of gallons purchased, they are often surprised by how much they stand to save at the pump. Our reporting system allows you to monitor the exceptions that make sense for your company, making it easier to reduce your fleet costs.
Having the means to monitor fuel also allows you to track fuel economy, which is the best way to drive down expense over time. Aging vehicles that lose fuel economy over time support the decision to update to newer models with better fuel economy, which ultimately drives down costs. Knowing when to replace versus continuing to hold on to vehicles is a great way to improve your bottom line, and can be best achieved with expertise provided by our experienced fleet managers.
Our goal is to provide you with a comprehensive program that takes all aspects of the cost to manage your vehicles into consideration. Clearly, the longer you hold on to a vehicle, the longer you can spread the cost of the vehicle over time. But when you take core fleet operating costs like fuel and maintenance into consideration, that true holding expense tends to level out on an annual basis. It’s important to take all your costs in both vehicle and operating expense into consideration to determine the right time to replace aged vehicles.
Our account team works with you to understand your true cost of ownership, not only over a vehicle’s life, but what it costs to operate your fleet on an annual basis. Subsequently, we go to work to customize a vehicle replacement plan that serves the operating needs of your company at the lowest possible cost. When choosing to partner with Enterprise, you gain a fleet manager without adding to your payroll, allowing your team to focus on what serves you best – your customers.
Keeping track of all the transactions that make up your total cost of ownership and setting up the procedures to monitor them is not easy. Enterprise offers the systems and the expertise to represent your company’s checkbook to not only save you money, but allow your team to focus on what is most important – your customers.
One of the most important steps to optimizing your fleet’s potential is choosing the right vehicles. We’ve got the vehicle selection tools and industry experience to help you make the right choice.
Enterprise has been helping the needs of local and state municipalities as well as the nonprofit community for over 55 years. We understand the needs of your organization and are committed to assisting you in the management and reduction of core expenses, freeing up cash to invest in the people you serve.
Many businesses choose to offer their employees an allowance or mileage reimbursement to avoid having to manage company vehicles. Enterprise not only helps you evaluate your options to see the most cost effective approach, but offers you a fleet manager who handles all the details of managing your vehicles, eliminating the need for you to add staff.